Drag and drop project management reporting to save you time


The need for drag and drop reporting

Can standard reports ever give you all the information you’ll ever need? No. There will always be a need for information that is a little non-standard.

For example, is a standard report going to give you summaries of sales invoice between two specific dates, and compare them against targets?

And include crosstabs, and display it in table form with exactly the columns you need, and also present it in chart form?

Data Viewer is the answer. It’s Synergist’s report generator, and it pulls together your information into one report (or chart). It comes as standard with every Synergist system.


How Data Viewer is used

It’s used in two ways:

To create reports you need on a regular basis such as weekly or monthly. You can even opt to have the reports automatically emailed to you at those times so you never forget either the timing or their exact specifications.

To create ad hoc reports whenever you need them. When you suddenly need information – for a meeting, or a decision, or some insights – Data Viewer lets you create a custom report in moments whenever you need.

Data viewer enables you to analyse your data and display the results in many ways. Sophisticated filtering, ordering and date ranges of data can be selected, and views can be saved for easy access from then on.


Data Viewer drag and drop reporting

What types of data you can report on

TIME

Examples: Time sheets (actual posted time) / Time booked (time allocated using the calendar bookings) / Time estimated (for capacity planning) / Time available (during a specific period).

SALES

Examples: Client targets to view / Sales invoices (actual invoices, not drafts) / Sales invoices in terms of gross or net profit) / Billing plans / Opportunities (using the Quoted values and the Sales expected close dates).

PURCHASING AND EXPENSES

Purchases (can be filtered to show PO estimates) / Expenses (can be filtered to show expense estimates) / Purchase invoices.

MISCELLANEOUS

Examples: Materials (if used) / Activities (for example used to track business development).


Data values and filters

Within each data type you can further filter the information based on the type of data value, for example:

  • Units
  • Cost
  • Change

And, depending on the type of information you have chosen, you can filter by such things as:

  • Real vs Pending
  • Confirmed vs Draft
  • Available vs Booked
  • Turnover vs Gross Profit vs Net Profit
  • Invoiced vs Recognised vs GP or NP
  • Weighted Values
  • Expected Close Date vs Final Invoice Date
  • Created Date vs Due Date vs Completed Date

Dates

A wide variety of dates and timings can be accommodated, with commonly requested ranges available as fast options (such as This Month & YTD for this year vs last year).


Implications

Synergist is a rich system, and Data Viewer is a powerful tool to make it quick and easy to access exactly the information you need from it.

We often meet clients whose needs for information grow over time, particularly as their business itself grows. Suddenly you want to use Billing Plans and see them analysed by client. Or create charts showing performance vs targets. Or see how your business pipeline is looking over the next four months, with weightings.

Or you want to know what are you going to bill this month and next month, and how profitable for you is your biggest client? Or know if your team’s timesheet compliance is going up or down, and what capacity you will you have by the middle of next month.

Data Viewer makes it easy to reveal information in ways that you previously might not have considered so important. Plus, you’re in control. You don’t need to go to someone to facilitate it for you – you just do it. The live visibility it brings gives you fast control, and the charts in particular help you gain an instant awareness of issues and trends that you might not have otherwise spotted until too late.

The Agency Works

Our exclusive UK implementation partner

Providing on-site demonstrations, training, experience and consultation.