In some scenarios, a prompt response can stop a minor hiccup becoming a major headache. And it’s here that an active alert – triggered intelligently and automatically – is far more effective than relying on a user checking an on-screen view or report.
Sample alerts include:
An intelligent business system is one that helps you to work smart and make important and complex actions with the least effort. Synergist’s project management-based system is a good example of this, and alerts are one important aspect of it.
Alerts bring to your attention key issues, problems, reminders and notifications that you might otherwise miss. Alert systems are like having a smart assistant who doesn’t forget anything and keeps an eye open for things that are crucial to your work.
This includes warnings of emerging problems that even the most disciplined worker would probably not have otherwise discovered – before it was too late to do something about it.
Synergist has a comprehensive system of alerts at your disposal. There are two overall types: Immediate alerts and Reminder alerts. Here are some pointers on both.
These are typically triggered by a single action or event.
For example, you may be the person who approves draft sales invoices. Rather than hope that the person submitting them will remember to inform you when they have done so, you can initiate the system to let you know automatically. It lets you know this by email, complete with a convenient link to the page in question.
Here are some more examples that Synergist gives you:
Note that all these alerts are optional.
These are typically triggered when the system sees that data relating to a schedule meets certain criteria. Examples:
Several options are available, such as which company is affected (if you are running several companies), whether an individual or the team should be alerted, whether internal jobs should be excluded, or whether to exclude certain types of costs such as time, materials or purchases.
Note that these, too, are all optional alerts. You are in control as to which you want to receive, depending on your (changing) circumstances and priorities.
The power of email alerts can hardly be overstated, and their flexibility and diversity mean that just about every role can benefit from them.
It’s therefore interesting to see, for example, a part-time worker using alerts to see that their expenses have been approved, and exactly the same tool being used by a Finance Director discovering that a multi-million pound project has reached 50% of its spend yet the work is only 42% completed.